Accounting Dimensions

Dimensional accounting means tagging each transaction with appropriate dimensions like Branch, Business Unit, etc.
This allows you to maintain each segment separately, thereby limiting the overall maintenance on General Ledger accounts and your Chart of Accounts remains pure. In the system you can create configurable accounting dimensions and use them in transactions and reports.

To access the Accounting Dimension list, go to:

Home > Accounting > Accounting Masters > Accounting Dimensions

1. How to create an Accounting Dimension

  1. Go to the Accounting Dimension list and click on New.
  2. Select the Reference Document which you want to use as a custom dimension. For example, if you select Asset as Reference Document, the dimension will be based on Asset.
  3. Enter the name of the dimension (This name will appear in the transactions for which dimensions are created).
  4. Inside the Dimension Defaults table you can mention company specific default dimensions.
  5. This dimension will be automatically fetched in the transaction against that specific company.
  6. Check the "Mandatory" checkbox if you want the dimension to be mandatory in the transactions.

    7. 2. Features

    As you create the dimension, custom fields will be created using a background job for that specific dimension. You can see them in Accounting Dimensions section inside the transactions which have an impact on Accounting entries (GL Entry).

    2.1 Using dimensions in transactions

    To tag a transaction with a dimension you can select the specific dimension in Accounting Dimensions section as shown below.

    2.2 Filtering Reports based on dimension

    To tag a transaction with a dimension you can select the specific dimension in Accounting Dimensions section as shown below.

    2.3 Making accounting dimensions mandatory for "Profit and Loss" and "Balance Sheet" Accounts

    Profit and Loss is the group of Income and Expense accounts that represent your accounting transactions over a period.
    Balance Sheet accounts are Application of Funds (Assets) and Sources of Funds (Liabilities) that signify the net-worth of your company at any given time.
    By selecting the check boxes 'Mandatory for Profit and Loss Account' or 'Mandatory for Balance Sheet' you can configure your dimensions to be mandatory for 'Profit and Loss' and 'Balance Sheet Accounts'.

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