Sometimes employees go outside for company's work and the company pays some amount for their expenses in advance. This is when the employee can create an Employee Advance form where details such as the Purpose of Expense and Expense Amount can be recorded.

Once the Employee Advance is created by the Employee, the Expense Approver can submit the advance record after verification. After Employee Advance gets submitted, the accountant releases the payment and makes the Payment Entry.

To access Employee Advance, go to:

Home> Self Services > Expense Claims > Employee Advance

How to create an Employee Advance

1. Go to: Employee Advance > New.
2. Select Employee to whom you need to give the advance.
3. Enter the Purpose and Advance Amount.
4. Select the Advance Account and Mode of Payment.
5. Save.

Note: The Employee can only Save the Employee Advance but cannot Submit it. It can be only submitted by the Expense Approver.