Payroll is the sum total of all compensation a business must pay to its employees for a set period of time or on a given date.

In StrideERP, Payroll Entry enables bulk processing of payroll for employees. In other words, processing salary slips of all employees in one go. The bulk processing can be Company-wide or based on these categories: Branch, Department, or Designation.

1. How to create a Payroll Entry

To access Payroll Entry, go to:

People > Payroll > Payroll Entry

Note: If the Salary Slips are already created, the system will not create any more Salary Slips. You can also just save the form as Draft and create the Salary Slips later.

2. Features

2.1 Salary Accrual

After verifying the Salary Slips, you can Submit them all together by clicking on the Submit Salary Slip button.

This will also book the default Payroll Payable account against respective Expense Heads (as configured in Salary Components) to record the accrual of salary to employees.

Cost Center: You can select Cost Center in the Payroll Entry against which the expenses will be posted.

If you want to book expenses against multiple cost centers based on Employee/Department, you can do so by setting Payroll Cost Center in Employee/Department master. Cost Center assigned in Employee/Department master will get priority over the selected Cost Center in Payroll Entry.

Note: Submitting Salary Slips one by one manually will not create the Journal Entry to record salary accrual.

2.2 Salary Payment

The final step is to book the Salary Payment.

Salaries in businesses are usually dealt with extreme privacy. In most cases, companies issue a single payment to the bank combining all salaries and the bank distributes the salaries to each employee’s salary account.

This way there is only one payment entry in the company’s books of accounts and anyone with access to the company’s accounts will not have access to the individual salaries.

The salary payment entry is a Journal Entry that debits the total of the Earnings type salary component and credits the total of Deductions type salary component of all Employees to the default account set at Salary Component level for each component.

To generate your salary payment voucher from Payroll Entry, click on the Make Bank Entry button.

Payroll Entry will route you to Journal Entry with relevant filters to view the draft Journal Vouchers created. You will have to set the reference number and date for the transactions and Submit the Journal Entry.

Note: For Salary Components which are Flexible Benefits and has Create Separate Payment Entry Against Benefit Claim checked, StrideERP will book separate draft Journal Entries.